The Archaeological Research Institute (ARI) is seeking a program manager for our newly created and recently started ArchaeoCorps Program. ArchaeoCorps is our AmeriCorps funded program that creates capacity building positions for nonprofit organization in Southeast Indiana, Northern Kentucky, and Southwestern Ohio with missions similar to that of ARI. Our Mission and Goal is to preserve and conserve local lands with potential archaeological sites and to educate the public about the importance of preservation, conservation, and proper land stewardship of these regional cultural and historic sites.   

POSITION OVERVIEW: 

Manage all aspects of the ARI ArchaeoCorps- ArchaeoCorps/AmeriCorps Program including the recruitment, selection, and management of ArchaeoCorps/AmeriCorps members; manage documentation and ensure compliance with federal grant guidelines; communicate regularly with broad set of stakeholders including Board Members; plan and execute multiple events for member development and direct service; provide guidance and coaching to full-time ArchaeoCorps/AmeriCorps members at partner locations; provide guidance to part-time members; complete quarterly progress reports; and attend trainings and webinars required by the funding partner. 

Specifically, he/she will provide support to all ArchaeoCorps Members, ensuring they receive the support they deserve and have the tools, training, and resources to provide high-quality service at our, and other, host sites. The Program Manager will be responsible for coordinating and leading monthly team meetings and professional development sessions that are designed with ARI ArchaeoCorps principles at the center.  

The Program Manager will also lead our evaluation and data collection efforts, monitoring and analyzing data/metrics to identify trends to improve ArchaeoCorps members and the program. They will work to manage several key systems that allow the ArchaeoCorps/AmeriCorps Program to operate with a systems mind and maintain federal and organizational compliance, including maintaining ArchaeoCorps/AmeriCorps member files, timesheet management, and expense reporting. The Program Manager will work closely with the team of host site supervisors who are full-time professionals at each of our host sites  

KEY RESPONSIBILITIES: 

ArchaeoCorps/AmeriCorps Member Management 

• Serve as the immediate supervisor to the team of ArchaeoCorps/AmeriCorps Members 
• Conduct monthly coaching and development check-ins with each ArchaeoCorps/AmeriCorps Member celebrating successes and addressing challenges. 
• Ensure the completion and discussion of all ArchaeoCorps/AmeriCorps Member mid-year and end-of-year performance reviews. 
• Recruit and interview potential candidates to serve as ArchaeoCorps/AmeriCorps Members for the 2023-2024 program year. 

Program Management 

• Develop and lead monthly ArchaeoCorps/AmeriCorps Member team meetings and professional development sessions, including coordinating with external trainers, training spaces, and all other training logistics. 
• Provide timely and accurate administrative oversight for the program, including managing all ArchaeoCorps/AmeriCorps Member files, reviewing and approving timesheets, submitting expense reports, etc. to ensure compliance with federal and organizational regulations and policies. 
• Monitor and analyze data to identify trends and improve ArchaeoCorps/AmeriCorps Member service delivery, ensuring data completion and improvement in targeted areas.

Community Partnership Management & Development

• Conduct monthly host site supervisor check-ins to discuss ArchaeoCorps/AmeriCorps Member performance and overall program partnership. 
• Complete both fall and spring partner site visits for all program host sites 
• Participate in community partnerships. 
• Maintain, build, and foster connections with potential partner organizations so ARI can continue to grow our ArchaeoCorps/AmeriCorps Program  
• Network within our local and tri-state community to promote and build the ARI ArchaeoCorps Program 
• Work with future corporations and educational institutions to ensure we are training our members in a way that will make them top competitors for positions at their business, organizations, and schools.  

REQUIREMENTS: 

• A Bachelor’s Degree and 2-3 years of experience or equivalent combination of education and experience is required. 
• Experience in virtual and/or in-person facilitation 
• Strong organizational skills and attention to detail and accuracy 
• Growing project management skills with the ability to take initiative, meet deadlines independently, and manage multiple projects. 
• Ability to anticipate and plan for questions, listen carefully, provide constructive feedback, and remain open and responsive to feedback from others. 
• Ability to communicate and present ideas with clarity, credibility, humility, and tact. 
• Experience or interest in program evaluation and data collection systems 
• Willingness to work a flexible schedule, some evenings and weekends, and travel.  
• AmeriCorps experience preferred 
• Proven record of setting high expectations and holding self and team accountable for performance goals 
• Aptitude for developing diverse talent through performance plans, reviews, and leadership opportunities. 
• Commitment to and experience with community service, national service, and/or the development of young people as leaders, particularly through mentoring 
• Efficient time management skills: ability to meet deadlines and prioritize multiple projects independently. 
• Detailed-oriented – capable of managing specific documentation for compliance and accountability
   

Timeline: Applications accepted through October 5th. Target start date of October 15th/October 20th. 

Reports to: ARI Executive Director 

Salary: $45,000 – $55,000* + Benefits 

*dependent upon experience 

Position: Full-Time, Exempt.  

Work Schedule: Tuesday – Saturday or Monday – Friday 9am – 5pm 

Benefits:  

• 20 days of Paid Time Off  
• Five sick days 
• Five personal days 
• IRA contributions 
• Eligible for health insurance 30 days after hire 

*This is a Grant-Funded Position (Start date to August 31, 2023), with an opportunity to continue, pending grant application to renew for three years.