The work schedule for this position is 10-15 hours per week, offering flexibility within the organization’s hours of operation, which are from 9:00 a.m. to 5:00 p.m., Monday to Saturday. Some evening and weekend work may be required based on events.
The position is located in Lawrenceburg, Indiana. Occasional travel to locations within the tri-state area may be necessary.
The intern will report to the Executive Director.
The Non-profit Operations Intern will assist in various administrative activities at ARI, gaining valuable insight into the management of a small non-profit organization. The intern will support program management, volunteer management, fundraising and grant writing, community engagement, data entry and reporting, program creation, program evaluation, and marketing. Additionally, the intern will have the opportunity to accompany the executive director to community meetings and events to learn about coordinated community engagement and local resources.
Intern Essential Tasks:
Program Management & Development:
- Conduct research on similar programs and establish best practices for our programming.
- Research pricing of programming.
- Write up programming descriptions.
- Assist in creating programming budgets and evaluation criteria.
- Research corporate and private giving prospects.
- Support grant writing efforts, potentially including drafting and submitting grant requests.
- Assist with gift processing and data entry related to fundraising.
- Assist in creating fundraising plans, events, annual funds, membership programs, and other fundraising initiatives.
- Assist in volunteer/intern recruitment efforts and maintenance of volunteer personnel files.
- Serve on and facilitate the work of relevant event planning committees.
- Assist in the development of promotional materials, direct marketing, press releases, and media advisories.
- Contribute to the development of awareness materials regarding programming.
- Assist with data entry related to volunteer programs and donors.
- Represent ARI, Inc. at tabling events throughout the community.
Other Administrative Support:
- Provide support to directors and the administrative manager as needed, including tasks such as filing, answering phones and doors, client support, donation acceptance, data collection, and special projects.
- Assist in creating marketing and social media campaigns.
- Contribute to the creation of marketing materials.
- Attend internship meetings.
- Complete the Archaeological Field Tech Certification Program.
- Act as a representative of the organization between the College/University and the community.
- Participate in organization events and activities as assigned, including monthly staff meetings and excavation events.
- Assist with general office work, including filing, copying, and answering phones.
- Develop individual goals with supervisors and strive to achieve them.
- Currently enrolled at an accredited college or university.
- Must be 18 years of age or older with a valid driver’s license.
- Access to reliable transportation with proof of insurance.
- Strong computer skills, including proficiency in Microsoft Office (Excel, Word, and PowerPoint), as well as social media platforms (Facebook, Twitter, Instagram).
- Good communication skills.
- Highly organized with excellent attention to detail.
- Willingness to learn and take on new tasks.
- Committed to ARI Inc’s mission and values, including the importance of charitable giving.
- Ability to work well as a member of a team.
- Prior office experience is a plus but not required.
- Must agree to the organization’s confidentiality statement.
- Ability to accurately document and complete paperwork and assignments by their respective due dates.
- Demonstrate sensitivity to and understanding of the cultural and socioeconomic status of the persons served and the issues they face.
Physical Requirements & Working Conditions:
The role involves travel in various weather conditions. Archaeological field work requires physical labor and a certain level of fitness. Interns should meet the following criteria:
- Occasional ability to lift and/or move objects weighing up to 50lbs.
- Regular ability to lift and/or move objects weighing up to 30lbs.
- Capability to work in adverse weather conditions, including heat, cold, and rain.
- Aptitude to traverse uneven terrain on foot.
- Capability to stoop, kneel, reach, crouch, or crawl to perform essential job duties.
- Ability to sit for extended periods.
- Reasonable accommodations can be made to enable individuals with disabilities to carry out essential duties.
- Adherence to universal safety precautions.
- Ability to maintain professional boundaries.
- Creating and sustaining a positive, friendly, and professional work environment.
- Seeking supervision and support from the Executive Director, Head Archaeologist, and/or members of the Board when needed.